Voiding Hand Checks

1. At the Select a Checking Account window, select the appropriate checking account and press Enter. The checking account number, cost center, and current account balance appears.

Note: If there is only one checking account in the Chart of Accounts, the account defaults to fill this field.

See Hand Checks for a description of the fields found on the Hand Checks screens.

2. At the Vendor field, enter in the vendor ID code.

If you are uncertain of the vendor ID code, see Navigating Net Yield - Selecting a Vendor ID Code.

3. Once you have selected a vendor, the vendor’s balance will display.

4. A Select A Check window appears and allows you to ADD a new hand check for the specified vendor. Select the check to view or void from the list and press enter

5. Command options will appear:

• Exit – Select Exit to return to the Select A Check window.
• View – Select View, and the system will allow you to view how the check was allocated or delete the check. The allocation information will appear and command options will display, allowing you to delete or exit.
  • Exit – Select Exit to return to the Select A Check window.
  • Delete – Select Delete, the system will allow you to delete the hand check and corresponding payment record. Hand checks written up to six periods earlier can be deleted.

If the check being deleted is not in the current period, a Select An Option box appears with the following options: Exit, Void Check in Check Period, and Void in Current Period.

• Exit – Select Exit and the system will exit without deleting the record.
• Void Check in Check Period – Select Void Check in Check Period to post the deletion of the check to the general ledger in the original accounting period and year that the check was issued.
• Void in Current Period – Select Void in Current Period to post the deletion of the check to the general ledger in the current accounting period and year.

The message "Continue with delete? No/yes". Select yes to continue/confirm that you want to delete the check.

For more information on the Hand Check option see Hand Checks.

Security Required : Payables - Checks